OFFICE OF THE ACADEMIC AFFAIRS VICE PRESIDENT

Office Mission

The Office of the Academic Affairs Vice President (AAVP) is an office under the Executive Cabinet tasked with providing students with academic support in various types of programming, like meeting with the Academic Senate, bridging the gap between professors and students, inviting educational speakers, spreading awareness of campus resources, highlighting higher education, and more. As an office, we hope to genuinely enrich the academic experience and support the career choices of undergraduate students at UCI.

Under Article VII, Section 2.e. of the ASUCI Constitution, the Academic Affairs Vice President:

  1. Strives to cultivate student leadership by raising awareness about the diverse and dynamic academic opportunities on campus, providing avenues of learning outside the classroom, and empowering students to be advocates of the academic life here at UC Irvine ;
  2. Represents the Associated Students on those matters relating to the educational quality at UCI;
  3. Serves as the ASUCI representative to the Academic Senate;
  4. Creates and oversees a commission of Academic Senate representatives, subject to appointment and removal of representatives by the Joint Committee on Student Representatives;
  5. Consults with the Academic Senate officers regarding the appointment of student representatives to the Academic Senate Committees; and
  6. Develops and maintains ASUCI programs relating to the academic enrichment for the undergraduate student body.

Shreyas Chandramouli (he/him)
2024-2025 Academic Affairs Vice President
academicvp@asuci.uci.edu

The AAVP section of the Annual Executive Adjunct was ratified on Tuesday, October 15th, 2024 (Fall Week 3) through R60-34: Ratification of the 2024-2025 AAVP Goals for the Annual Executive Adjunct.

The Office of the Academic Affairs Vice President is an office under the Executive Cabinet responsible for enhancing the academic experience and supporting students’ career goals at UC Irvine . This office bridges the gap between students and faculty, coordinates academic programming, and raises awareness of campus resources. The Office of the Academic Affairs Vice President represents student interests in the Academic Senate and oversees programs that promote academic enrichment and leadership development, in line with Article VII, Section 2.e. of the ASUCI Constitution. We have the following goals for the 2024-2025 academic year:

  1. Increase student access to necessary academic resources by promoting collaborations with the UC Irvine Libraries and university resources, handouts, and outreach.
  2. Increase student input to academic councils discussing AI by ensuring student concerns are understood, and constant updates are published on the current status of those discussions.
  3. Ease Transfer/International Student concerns regarding unit transfers by promoting increased transparency within academic counseling units within all schools.
  4. Invite speakers from diverse cultural and professional backgrounds to UC Irvine to encourage greater student participation and sense of belonging.
  5. Promote engagement between students and university leadership to ensure that the divide between faculty and students remains as small as possible.
  6. Promote engagement between alumni and students by hosting events that discuss career paths, possible job opportunities, and personal stories.

Outreach Commission

The Outreach Commission will enhance its outreach initiatives to University of California, Irvine (UCI) undergraduates to ensure they are well-informed about all matters related to academic affairs. The Commission is tasked with raising awareness about the Office of the Academic Affairs Vice President among the UC Irvine student body. To achieve this, the Outreach Commission will create meaningful connections with students by hosting bi-weekly booths on Ring Road, promoting understanding through social media explanations of the Office’s events and activities, and disseminating communications throughout the broader UC Irvine community. Through these initiatives, the Outreach Commission aims to increase student engagement and foster an inclusive campus environment where every student feels academically supported and empowered to thrive. Furthermore, the Outreach Commission is committed to effectively expanding its digital presence and enhancing the visibility of ASUCI Academic Affairs initiatives and resources.

  • Create and distribute a campus-wide newsletter each month featuring updates from our office, the Academic Senate, staff office hours, and other responsibilities.
  • Ensure that all paid staff members consistently hold office hours, and promote these hours to the student body.
  • Enhance our engagement and social media presence by designing graphics, merchandise, and promotional materials for all office events, particularly the Speakers Commission’s events.
  • Organize a bi-weekly booth on Ring Road to promote office events, vacancies, and increase student engagement.
  • Verify that all AAVP staff members are meeting their publication requirements.

Academic Advocacy

The Academic Advocacy Commission will continue to provide student representation on the councils and committees of the UC Irvine Academic Senate. In conjunction with the Academic Affairs Vice President, the student representatives will document items occurring in the Academic Senate, gather feedback on those items, and present that feedback at the next Academic Senate meeting. They aim to increase transparency of the administrative processes of UCI, increase student representation within these administrative meetings, and represent all UC Irvine undergraduates by actively reaching out and listening to the voices of students and staff. Additionally, the Advocacy Commission will actively represent student perspectives in discussions about AI policies, emphasizing the importance of addressing student concerns and safeguarding student data from being used to train AI models without informed consent.

  • Address student concerns regarding unit transfers by promoting increased transparency.
  • Increase student awareness of Academic Senate decisions that affect the student body by releasing quarterly reports on recent developments.
  • Represent student input to academic councils discussing AI by ensuring student concerns are understood and that student data is not used to train AI models without their knowledge.
  • Conducting a campus-wide survey on ChatGPT to get students’ input on their usage of it, their thoughts on the AI, and whether they believe it enhances or hinders their academic experience.
  • Investigating financial aid and providing feedback on its accessibility, effectiveness and the ways it can be improved to better support students in their academic journeys.

Academic Engagement

The Academic Engagement Commission aims to offer undergraduate students valuable resources and opportunities for career exploration. Through a range of events and workshops, the Academic Engagement Commission helps students identify potential career paths, develop essential professional skills, and build meaningful networks within their chosen industries.

  • Organize events to support current undergraduates with their future career options, including mixers that connect them with alumni.
  • Seek collaborations with university departments, such as ANTrepreneur Center and UROP, to provide students with opportunities to engage in unique extracurricular activities.
  • Facilitate major exploration for undeclared students by hosting events that allow them to connect with graduate students in various fields of interest.

Academic Resources

The Academic Resources Commission is dedicated to enhancing student success by providing accessible and comprehensive support. They aim to bridge the gap for students facing academic and financial challenges through free resource distribution events. By offering essential supplies such as greenbooks, scantrons, pens, pencils, notebooks, and more, they strive to alleviate the financial burden on students and empower them to focus on their studies. Additionally, they are committed to connecting students with other campus resources, such as the Learning Assistance Resource Center (LARC) and the Division of Career Pathways, to ensure they have the necessary tools and guidance to achieve their academic goals.

  • Potentially collaborate with the UC Irvine Libraries to support students by providing easy and free access to essential academic resources like calculators.
  • Provide free academic resources through boothing events, where supplies such as greenbooks, scantrons, pens, pencils, and notebooks are handed out to students
  • Assist students who are academically and/or financially struggling by providing them with resources that can help them succeed in class
  • Direct students to other resources like LARC and the Division of Career Pathways to support their academic journey

Speakers Commission

The Speakers Commission is dedicated to fostering a diverse and inclusive learning environment. They aim to bring in speakers who represent a wide range of backgrounds and perspectives, ensuring that all students feel seen, heard, and valued. By inviting voices that resonate with the student body, they aim to inspire students and provide valuable lessons and insights that can be applied to their personal and professional growth, empowering them to reach their full potential.

  • Emphasize diversity and inclusion in the speakers brought to campus
  • Invite voices that engage and represent the UC Irvine student body especially from different academic backgrounds and perspectives that appeal to a wider audience.
  • Ensure students receive the most benefit possible from each event, including valuable lessons they may take with them in their journey forward

COMMISSIONS

EVENT CALENDAR

STAFF OFFICE HOURS (Click Here to Expand)

All times are local to your timezone

Join AAVP!

Interested in getting involved with the Office of the Academic Affairs Vice President? Check out our open positions below!
Frequently asked Questions (FAQs) answered below. 

There are no open applications for the Office of the Academic Affairs Vice President at this time. To see a list of all open applications for ASUCI, please check out our Open Positions page (About --> Open Positions).

  • What time are applications due?
    • All applications are due at 11:59 PM (Pacific) on the application deadline date.
  • Are intern positions paid?
    • No. All Intern positions within ASUCI are unpaid positions.
  • When will final decisions come out?
    • Our final decision timelines vary based on the positions available, number of applicants, and the university calendar (for example: we will not hold interviews during Week 10 or Finals Week). However, we typically aim to complete our hiring process within 2-3 weeks after the application deadline.
  • Do I need to have previous experience at ASUCI to apply?
    • No! Any undergraduate student at UC Irvine is encouraged to apply for any ASUCI position. We passionately believe that all students posses a unique set of skills that make them competitive for any position. Therefore, we approach all applications holistically.
  • I started my application before the deadline, but I was unable to submit by 11:59 PM PT. What do I do now?
    • All applications have a grace period of 8 hours after the deadline. During this grace period, previously started applications are allowed to be edited and submitted. However after this grace period, we are unable to accept any applications. All unsubmitted responses will be deleted after the grace period and the application will go offline.If you were unable to submit applications due to exceptional circumstances beyond your control, please contact academicvp@asuci.uci.edu for guidance.
  • The application deadline was extended. What happens now?
    • We typically extend applications to allow for more applicants to submit their applications. If we extend the application deadline, please expect to receive an email from the Office of the Academic Affairs Vice President for further guidance. While our final decisions may be delayed, the extension will have no impact on your application or interview. We thank you for your patience and understanding.
  • Can I apply for multiple positions within the Office of the Academic Affairs Vice President?
    • Yes! You may apply for multiple positions within the Office of the Academic Affairs Vice President! However, if you are offered multiple positions, you may only accept one.
  • Can I apply for multiple positions within ASUCI?
    • Yes! You may apply to multiple positions within ASUCI! However, we are not responsible for any applications that are submitted outside of the Academic Affairs Vice President’s office. Please contact the respective executive for any questions or concerns.
  • I accidentally (did not submit an)/(submitted the wrong) attachment on our application. What do I do?
    • If there was an error in uploading an attachment to your application, please send an email to academicvp@asuci.uci.edu with your attachment. However, we are unable to accept any other edits to your application.

If this did not answer one of your questions, please contact the Academic Affairs Vice President Office’s Chiefs of Staffs at academicvpcos@asuci.uci.edu!