Only vendors that provide a copy of their CA Sellers Permit and Certificate of Liability Insurance, as well as any additional permits and documents requested, will be considered for the Vendor Fair. Previously submitted copies are not saved and must be re-submitted for each Vendor Fair. It is mandatory that photos of merchadise and signage are included.
The Vendor Fair is a rain or shine event. No refunds will be provided due to any type of weather conditions.
Applications may be withdrawn for a full refund if notice is provided in writing no less than five (5) business days prior to the start of the Vendor Fair. All withdrawals after this date will not receive a refund and a credit will be made for a future Fair. No refunds will be given for any other cause, such as, but not limited to, amount of vendor sales and/or space location.
You must remain in the space you have been assigned, unless you are re-assigned by the Vendor Fair Coordinator. You MUST keep ALL items within the space provided for you. If you move your space without permission from the Vendor Fair Coordinator, you may be subject to removal from the Fair and future Fairs. Please note that your booth may only extend 10 feet from the edge of Ring Mall Road.
No amplified sound may exceed levels that are audible 10 feet outside of your assigned space. This policy will be enforced at all times during the week.
Space preferences may be submitted, but will not necessarily be accommodated and/or guaranteed.
Per University regulations, no vehicles may be on Ring Mall Road from 8:00 am to 6:00 pm.
Load-in may occur from 6:00 am – 8:00 am each day, and load out is from 6:00 pm – 7:30 pm each day. Cars on Ring Mall Road outside of these hours may be ticketed and towed by UCI Parking and Transportation at the owner’s expense. Vendors who park in parking spots, reserved spots, and/or zones that are not designated for loading and unloading will be ticketed as enforced by UCI Parking and Transportation at the owner’s expense. Per University regulations, no vehicles may be on Ring Mall Road from 8:00 am to 6:00 pm.
ONLY those vendors whom have included the Commercial Auto Liability $1MM Combined Single Limit minimum into their Certificate of Insurance are allowed to drive onto University property, no exceptions. Otherwise, vendors must park in the parking structure/lot and cart/walk items to the Vendor Fair location.
No oversize vehicles are allowed. You must purchase a specialized permit if needed. Please see the Vendor Fair Policy.
If you need a parking permit, you must purchase through UCI TDS and is the responsibility of the vendor. Please visit the following link to purchase your weekly pass: https://apps.parking.uci.edu/parkbyplate/s/vehicle.cfm
Prohibited items include, but are not limited to: weapons, beauty products, textbooks, discounted tickets, information-only, donations, food trucks, alcohol, and UC Irvine trademark merchandise.
Vendors selling food/beverage/concession products must adhere to the application process of the University. This process can take 8-10 weeks minimum.
The number of food vendors allowed to participate in each Vendor Fair is strictly limited by the University and each selected is up to the sole discretion of the University and ASUCI. Due to the sheer number of food/beverage/concession vendor applications per cycle, the selection criteria may consist of, but is not limited to what is already stated in the Vendor Fair Policy Document with no guarantee of returning to future Vendor Fair events. ASUCI and the University reserves the right to reject any vendor at their discretion.
Professional conduct is expected of all of our vendors. ASUCI reserves the right to refuse future applications from vendors who do not conduct themselves appropriately.
ALL PAYMENTS must be received prior to the payment due date (unless otherwise noted by the University) or the vendor will not be allowed to participate and space will be cancelled, no exceptions will be made.
Payment will not be accepted during the week of Vendor Fair. The ONLY acceptable form of payment is credit card and invoice for payment will be sent via Square.