
I would like to invite you to submit the application on the ASUCI Vendor Fair website for our upcoming Vendor Fairs in 2022-2023!
**PLEASE NOTE THERE ARE POLICY CHANGES FOR THE VENDOR FAIR: Vendor Fair Policy.
We will be accepting applications, screening them, and selecting vendors to participate in our Vendor Fair at various times throughout the year.
Our selections will be based on, but limited to, the desirability of items (both hand-crafted and manufactured), originality of the product(s), price-point of items, student feedback, customer service policies, retention, and timeliness/deadline meeting of application. Along with photos of your products (not optional), feel free to include samples of your merchandise with your application. Please note that as the above criteria will be used as a guideline for selection, all vendors are invited to participate at the sole discretion of ASUCI.
We have a variety of booth spaces available, including 10’ x 10’, 10’ x 20’, and 10’ x 30’. Requests for larger spaces must be submitted to the Vendor Fair Coordinator at vendorfair@asuci.uci.edu as well as noted on the application due to availability. Subletting or sharing of booth space(s) amongst vendors is prohibited; one application per assigned space(s) only.
Please submit your application online after reading through the updated Vendor Fair Policy. The application must be received in our offices prior to all given deadlines along with ALL DOCUMENTS. If we do not receive ALL materials by the application deadline, you will not be able to participate in the Vendor Fair. ALL PAYMENTS must be received two weeks prior to the beginning of the Vendor Fair (unless otherwise noted by the University) or the vendor will not be allowed to participate and space will be cancelled, no exceptions will be made. Invoices will be emailed automatically after approval. Payment will not be accepted during the week of Vendor Fair. The ONLY acceptable form of payment is credit card and invoice for payment will be sent via Square. A receipt will be sent to you after the transaction has been taken. No other forms of payment are acceptable, no exceptions. PARKING MUST BE PURCHASED THROUGH UCI TDS AND IS THE RESPONSIBILITY OF THE VENDOR. Please visit the following link to purchase your weekly pass: https://apps.parking.uci.edu/parkbyplate/s/vehicle.cfm
If you have any questions or need additional information, please e-mail at vendorfair@asuci.uci.edu.
2022-2023 Vendor Fair team
UCI students are the primary customers for our Vendor Fairs. Fairs are held once to twice each Quarter, Monday through Friday, with some being themed.
The 2022-2023 dates are:
VENDOR FAIR DATES | APPLICATION DUE BY | PAYMENT DUE BY |
Oct 31, 2022 – Nov 4, 2022 | Sep 19, 2022 | Oct 17, 2022 |
Feb 13-17, 2023 | Jan 2, 2023 | Jan 30, 2023 |
May 8-12, 2023 | March 27, 2023 | Apr 24, 2023 |
IF APPLICATIONS ARE NOT RECEIVED BY DUE DATE, APPLICATIONS WILL NOT BE ACCEPTED AND WILL BE CLOSED
Contact Information/Questions:
2022-2023 Vendor Fair team
vendorfair@asuci.uci.edu
If you are a food/beverage/concessions vendor: You MUST BE cleared through the university protocols for further consideration. Please review the Vendor Policy for more information. The process can take up to 8-10 weeks to process.
For those Interested in UC Irvine Vendor Fair Mailing List: click here
RATES AND ADDITIONAL CHARGES:
All rates are good for the entire week, Monday through Friday. Please thoroughly review our Vendor Fair Policy for additional information.10’ x 10’ | $350 |
10’ x 20’ | $475 |
10’ x 30’ | $600 |
10’ x 40’ | $650 |
10’ x 50’ | $700 |
10’ x 10’ – UCI Student Only (restrictions apply) | $250 |
Any booth size above a 10’ x 30’ are limited and NOT guaranteed; first-come, first-serve. Max booth size is 10’ x 50’.
Food/Beverage/Concession vendors spacing and cost may vary based on University-directed set-up.
EQUIPMENT
To receive pre-register pricing, you may request equipment up to 2 weeks prior to the Vendor Fair. All requests thereafter and up to the Wednesday prior to the Vendor Fair are not guaranteed to be fulfilled and a late register pricing will apply. Requests made the week of the Vendor Fair will be subjected to an additional $25.00 fee. All rates are weekly fees and equipment will be removed daily and re-set the next day. Prices are subject to change as well as policies for equipment rental from the third-party vendor.
Equipment | Pre-Register Cost | Late Register Cost |
Table and 2 Chairs | $50.00 | $100.00 |
Additional Chairs (each) | $5.00 | $10.00 |
TO ORDER THE WEEK OF THE VENDOR FAIR, PLEASE CALL 949-351-7736 OR VISIT THE STUDENT CENTER AND EVENT SERVICES OFFICE DIRECTLY. ASUCI WILL NOT BE ABLE TO ACCOMMODATE WEEK–OF REQUESTS.
**PRICES SUBJECT TO CHANGE**
SELECTION CRITERIA:
Vendor Fairs are for vendors who have a California Seller’s Permit, commercial liability insurance, and/or Health Permit. Special consideration will be taken for food/beverage/concession vendors as a case-by-case only; these vendors will be STRICTLY limited to participation. Please review the Vendor Fair Policy for more information. Vendors are invited to participate in the Vendor Fair at the sole discretion of ASUCI.The criteria for selection of vendors include, but are not limited to:
DIRECTIONS AND PARKING:
BOOTH SPACES
Booth spaces are NOT guaranteed and can ONLY be requested.
- ASUCI and the Vendor Fair will do its best to accommodate requests, but cannot guarantee requested spaces.
- ASUCI reserves the right to change booth spaces at their own discretion as well as place vendors in specified booths.
- Spacing is not guaranteed until the first day of the Vendor Fair.
- Vendors may not move spaces during the Fair unless given permission to by ASUCI and the Student Center & Event Services.
MAILING LIST:
If you would like to be added to the ASUCI Vendor Fair e-mailing list, please send us an e-mail with your:
Open until March 27, 2023 at 11.59p. This is for the May 8-12, 2023 Fair.
Seller’s Permit
The ASUCI Vendor Fair follows strict policies that are expected to be upheld by participating vendors. Each vendor is required to have a valid sellers permit/business license before applying to become an on campus vendor.
There are many options possible in obtaining a permit online. The links below will direct you to the appropriate sites in obtaining a sellers permit. If you have any questions please do not hesitate to give our office a call or email.
Good luck with your future endeavors!
Please see the following link for information on obtaining a business license.
Vendor Insurance
Event Liability
All vendors will now be required to hold Tenant User Event Liability Insurance or overall Liability Insurance. If you currently have such insurance, please review your policy to ensure that it matches the requirement for Tenant User Event Liability Insurance that is now required by the University.
- You may already have your own insurance companies, so Marsh is an alternative option for you should you not already have insurance or are unable to obtain the required insurance from your own provider.
- If you currently have such insurance, please be sure to review your current policy to ensure that it matches the requirement for Tenant User Event Liability Insurance that is now required to have by the University below. Depending on the activity of the vendor or selling item, the University may request additional coverage.
Requirements
Questions?
Please contact:
Risk Services
fa.uci.edu/risk_services
2022-2023 Vendor Fair Commission
Dominic Beltran
Contact Information:
E-Mail: vendorfair@asuci.uci.edu
Office Hours: Tuesday 12-1pm
For those Interested in UC Irvine Vendor Fair Mailing List: click here
Vendor Fair Supplemental File Upload
If you have any additional files to include with your application, please use this form. This might include: CA Seller's Permit, Tenant Event Liability Insurance/Certificate of Liability, UCI Vendor Agreement, Photos of Signage and Photos of Merchandise
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