ACADEMIC SENATE COUNCILS

Academic Senate Website

The Academic Affairs Vice President serves as the ASUCI representative to a number of councils on the Academic Senate (not to be confused with the ASUCI Senate), a representative body composed of faculty elected from every school. Undergraduate student representatives to these councils are also supervised by the Academic Affairs Vice President per the ASUCI Constitution. These councils serve as avenues for student representatives to provide input on academic matters that appear before the Academic Senate. Every year, during the Summer and Fall, the Academic Affairs Vice President, along with the Joint Committee on Student Representatives, appoints a new wave of undergraduate students to serve on these councils! After the recruitment process, councils proceed to host meetings with faculty, staff, and administrators in order to define goals for the year and review any recommendations. Any undergraduate student is allowed to apply and serve as a student representative!

To find more information about each council, their purposes and objectives, the current student representatives, and more, please review the pages below.

Feel free to reach out to the Academic Affairs Vice President with any questions regarding the councils or applications at academicvp@asuci.uci.edu.

Academic Senate Website

The duties of the Council on Educational Policy (CEP) include to:

  1. Consider all matters related to academic policy, and make recommendations regarding curricula and programs and other educational matters, including general campus requirements and grading systems. Issue recommendations on the establishment, substantive modifications or withdrawal of academic programs; review and report on the character of the educational programs on the Irvine campus; make recommendations about undergraduate policy matters and evaluate their effect on campus diversity. Supervise the UC Entry Level Writing Requirement. Formulate the policies for, and supervise the requirement in American History and Institutions. Act for the Division in approving new or amended degree requirements recommended to the Division by the several Faculties. In the event of failure by the Council to approve new or amended degree requirements within sixty (60) calendar days following the original submission of such recommendations by a Faculty, the Faculty in question may refer the matter directly to the Divisional Senate Assembly for action.
  2. Act as a screening committee for the general education options (see IR 520). Solicit courses from the academic units, review them, and approve or disapprove them. Advise units of any overlap between proposed and existing courses and of areas not covered by the proposals. The Council may request that units submit special kinds of courses to meet the requirement. Review all general education option courses at regular intervals and take appropriate action.
  3. Act on final recommendations from the Campus Writing Coordinator for recertification of courses satisfying the upper-division writing requirements; the Campus Writing Coordinator shall conduct a recertification review of these courses at regular intervals and recommend to CEP whether a course continues to meet writing course guidelines or whether CEP should inform the unit that the course no longer fulfills the upper-division requirement.
  4. Provide guidance on all matters related to student learning assessment, including policy development around assessment of student learning at the classroom, course, program, general education, and institutional levels. Monitor the university’s progress in implementing its assessment plan, including those recommendations resulting from regional reaccreditation review, and, where appropriate, promote the use of assessment results in planning activities.
  5. Provide advice on all educational policy matters pertaining to the core campus undergraduate programs and advice on matters relating to continuing, part-time, and summer session education. In matters pertaining to the establishment, substantive modification or withdrawal of programs that may impact core campus academic programs, the Council shall issue recommendations with the Graduate Council, as applicable.
  6. Provide academic policy oversight on all undergraduate matters concerned with the University of California’s Education Abroad Program (EAP), UC Irvine study abroad programs, and other formal educational activities of UC Irvine students abroad, and faculty exchanges between UC Irvine and foreign universities.
  7. Maintain liaison with the University Committees on Educational Policy, Preparatory Education, and, in coordination with Graduate Council, International Education.

Undergraduate Representatives: Shreyas Chandramouli, Christopher Tan

Website: https://senate.uci.edu/council-on-educational-policy-cep/

The duties of the Subcommittee on Courses & Continuing, Part-Time, & Summer Session Education (SCOC) include to:

  1. Establish appropriate procedures for the approval of courses.
  2. Take final action on the approval, disapproval, modification, withdrawal, conduct, credit valuation and classification of courses and proposals to modify degrees. Subcommittee disapproval of a course may be appealed to the Divisional Senate Assembly by the academic unit proposing the course. Decisions should be made consistent with established educational policy. Full consideration should be given to campus diversity issues, to the views of appropriate schools, departments, and other academic units in matters relating to their courses of instruction. Requests for course approval should be promptly acted upon.

Undergraduate Representative: Ellie Irianto

Website: https://senate.uci.edu/courses-continuing-part-time-summer-session-education-subcommittee-on-scoc/

The duties of the Policy & Assessment Subcommittee (SCPA) include to:

  1. Review and recommend to CEP action on proposals for new undergraduate requirements: majors, minors, school requirements and/or substantial revisions to undergraduate requirements, general education, honors programs, etc.
  2. Review, upon CEP request, policy issues over which CEP has final approval authority and issues submitted for endorsement before final approval by the Divisional Senate Assembly.
  3. Review and recommend to CEP action on proposals for new or revised Change of Major criteria.
  4. Develop and maintain guidelines and procedures for periodic assessment and make recommendations to CEP on matters relating to assessment of learning outcomes as they arise.
  5. Make recommendations consistent with established educational policy and give full consideration to campus diversity issues, to the views of appropriate schools, departments, and other academic units in matters relating to their educational policy.

Undergraduate Representative: Inactive for AY 2024-2025

Website: https://senate.uci.edu/committees/subcommittees/policy-and-assessment-subcommittee/

The duties of the Council on Enrollment Management & Admissions (CEMA) include to:

  1. Make recommendations and approve policies on admissions, enrollments, enrollment management, and relations with schools to the administration and to the Academic Senate.
  2. Monitor outreach programs directed toward academic enrichment of the campus through a diverse student body.
  3. Make suggestions for and approve annual reader training for application readers.
  4. Maintains liaison with the Board of Admissions and Relations with Schools.

Undergraduate Representative: David Lee

Website: https://senate.uci.edu/committees/councils/council-on-enrollment-management-and-admissions-cema/

The duties of the Council on Equity & Inclusion (CEI) include to:

  1. Confer with Academic Senate bodies and other campus entities, including but not limited to the Academic Planning Group, the Council on Academic Personnel, the Graduate Council, the Council on Educational Policy, the Council on Teaching, Learning, and Student Experience, and the Council on Faculty Welfare, Diversity and Academic Freedom.
  2. Confer with and advise the Chancellor and Executive Vice Chancellor and Provost on matters of equity, inclusion, and diversity.
  3. Further campus accountability related to equity, inclusion, and diversity by receiving and commenting on reports related to the Council’s charge. These reports shall include data from Schools and the Campus on recruitment, advancement, and retention of faculty and parallel data on undergraduate and graduate students (including but not limited to Academic Program Reviews, Climate Surveys, and Inclusive Excellence Data on Accountability and Assessment). The Council will also proactively request institutional research related to its charge and make recommendations based on such research.
  4. Assess policies and practices related to advancing equity, inclusion, and diversity at UCI.
  5. Initiate action by recommending changes of policy or practice.
  6. Make recommendations to appropriate campus entities to advance UCI’s commitment to equity, inclusion, and diversity.
  7. Report regularly to the Irvine Division of the Academic Senate on matters under consideration.
  8. Maintain liaison with the University Committee on Affirmative Action, Diversity, and Equity.

Undergraduate Representative: Daphne Ramirez

Website: https://senate.uci.edu/committees/councils/council-on-equity-and-inclusion/

The duties of the Council on Faculty Welfare, Diversity, & Academic Freedom (CFW) include to:

On Faculty Welfare:

  1. Promote the welfare of the faculty in general. This is inclusive of issues pertaining to faculty salaries, benefits, insurance, retirement, housing, parking, University Community amenities, and conditions of employment.
  2. As needed, review and evaluate revisions in institutional policies and procedures as they relate to faculty welfare and propose them to the Division or to the University Committee on Faculty Welfare.
  3. Initiate studies on faculty welfare issues, including analysis of existing data. Formulate and disseminate recommendations on any matter influencing faculty welfare.
  4. Address faculty welfare matters involving the hiring, employment and social circumstances of the faculty.
  5. Maintain liaison with the University Committee on Faculty Welfare.

On Diversity:

  1. Promote faculty diversity and equity in general, particularly amongst underrepresented faculty populations, including women and racial/ethnic minorities, as well as gay, lesbian, and transgender individuals, and individuals with disabilities.
  2. As needed, review and evaluate revisions in institutional policies and procedures as they relate to diversity.
  3. Initiate studies on campus diversity and equity, including analysis of existing data.
  4. Formulate and disseminate recommendations on any matter influencing faculty diversity and equity.
  5. Address diversity matters involving the hiring, employment and social circumstances of the faculty.
  6. Maintain liaison with the campus office of Equal Opportunity and Diversity, as well as other campus committees, programs and offices regarding the status of faculty diversity within the Division.

On Academic Freedom:

  1. Initiate studies or make recommendations with respect to any conditions within or without the University which may affect the academic freedom of the University Community. It is understood that academic freedom includes, but is not necessarily limited to, free inquiry and exchange of ideas, the rights to present material relevant to a course of instruction, to publish or disseminate controversial material or information and to perform research in academic areas. It is understood that academic freedom is to be conjoined with academic responsibility in accordance with APM 010.
  2. As needed, review and evaluate revisions in institutional policies and procedures as they relate to academic freedom and propose them to the Division or to the University Committee on Academic Freedom.
  3. Consider issues of academic freedom brought before the committee by individuals or other UC Committees and report findings and recommendations to the Division or to other committees for further action.
  4. Study and discuss potential violations of ethics and/or academic conduct.
  5. Maintain liaison with the University Committee on Academic Freedom (UCAF).

On Emeriti Affairs:

  1. Consider the interests and needs of emeriti faculty.
  2. Maintain communication with the emeriti and with the UC Irvine Emeriti Association in order to determine and recognize emeriti interests and needs as members of the academic community, to facilitate their continued contributions to the University, and to make these interests, needs, and contributions known to the Academic Senate and the Administration.
  3. Maintain liaison with the campus office of Human Resources on pre-retirement and post-retirement matters.
  4. Maintain liaison with the Council of the University of California Emeriti Associations

Undergraduate Representative: Adhiti Chandramohan

Website: https://senate.uci.edu/council-on-faculty-welfare-diversity-and-academic-freedom-cfw/

The duties of the Council on Planning & Budget (CPB) include to:

  1. Confer with and advise the Chancellor, the Executive Vice Chancellor and Provost, and campus administrative units on matters of planning, budget, and resource allocations on both short and long-term bases.
  2. Initiate studies in planning and budget matters and, if necessary to accomplish such studies, authorize establishment of ad hoc committees to carry out investigations and prepare reports.
  3. On matters relating to academic program planning and budget, receive reports from and maintain liaison with the Council on Academic Personnel, the Council on Educational Policy, the Graduate Council, the Council on Research, Computing, and Libraries, and other Senate committees that initiate actions relevant to academic planning and budgeting. Because program evaluation is central to long-range planning, the Council will receive reports on academic program reviews from the Graduate Council and the Council on Educational Policy, on reviews of self-supporting graduate and professional degree programs (SSGPDPs) from the Subcommittee on SSGPDP Reviews, and on reviews of research units from the Council on Research, Computing, and Libraries.
  4. Maintain liaison with the University Committee on Planning and Budget.
  5. Report regularly to the Irvine Division of the Academic Senate on matters under consideration.
  6. Monitor the review of administrative units at UCI.
  7. Maintain close and ongoing liaison with University Advancement & Alumni Relations.
  8. Serve as the Senate resource for administrative consultation on matters of: a) policy decisions relating to the solicitation, administration, and expenditure of non-federal extramural funds, b) setting of priorities in broad UC Irvine fund-raising efforts, and c) planning, budgeting and allocating resources for promoting diversity among the faculty and other campus constituencies.
  9. Monitor the development of UCI’s open space, recommends and encourages appropriate studies, advise the Senate and the administration, and make recommendations regarding campus planning and development issues. The Council shall serve as liaison between the Academic Senate and the campus administration in all matters of UC Irvine land use and the development of open space throughout the entire planning and implementation cycle.

Undergraduate Representative: Varshini Vijay

Website: https://senate.uci.edu/council-on-planning-and-budget-cpb/

The duties of the Council on Research, Computing, & Libraries (CORCL) include to:

  1. Consider issues pertaining to fostering research.
  2. Advise the Chancellor and represent the Division on matters relating to research policy and administration and academic resources, including information technology, telecommunications, and library policies and administration on the Irvine campus.
  3. Administer general campus funds for faculty research and review and evaluate University-recognized research programs and units.
  4. Advise the Vice Chancellor for Research on campus nominees or applicants for research awards from foundations and other granting agencies which restrict the number of proposals submitted.
  5. Represent the Division on the University Committee on Library and Scholarly Communication, the University Committee on Academic Computing and Communications, and the University Committee on Research Policy.
  6. A designated library representative shall be responsible for maintaining Council liaison with the University Librarian, and with any library committees that may exist in any of the Faculties.

Undergraduate Representative: Tejazvi Gopalan

Website: https://senate.uci.edu/council-on-research-computing-and-libraries-corcl/

The duties of the Council on Teaching, Learning, & Student Experience (CTLSE) include to:

On Teaching:

  1. Consider policies and issues concerning the quality of teaching on campus, e.g., the improvement and evaluation of teaching and the role of teaching in academic advancement.
  2. Advise administrators, faculty, and other Senate committees on matters affecting the quality of teaching on campus and matters affecting teaching contributions that promote diversity and equal opportunity.
  3. Make recommendations to the above and other appropriate bodies concerning such issues as the improvement of teaching, the evaluation of teaching, and the assessment of teaching in the academic personnel process.
  4. Formulate general policies concerning instructional support activities on campus, and advise the administration regarding campus budgetary needs for instructional support.
  5. Advise the Dean of Graduate Division, VPTL and Dean of Undergraduate Education, and the Division of Teaching Excellence and Innovation regarding programs and services that will foster effective teaching, to stimulate and aid all departments in fostering effective teaching.
  6. Select faculty and other instructors for Celebration of Teaching Awards and other awards as appropriate. Provide direction to the Division of Teaching Excellence and Innovation in matters regarding CTLSE business, and when required, in any matters concerning the Council’s instructional support.

On Student Affairs:

  1. Consider and review formally as needed those programs of the Office of Student Affairs, the Graduate Division, and the Division of Undergraduate Education that affect the University experience of UC Irvine students. Such programs include but are not limited to the Learning and Academic Resource Center, Student Success Initiatives, Undergraduate Research Opportunities Program, Division of Career Pathways, Student Health Center, Counseling Center, Disability Services Center, Cross-Cultural Center, and the UC Irvine Bookstore.
  2. Consider and review formal matters affecting the promotion of student diversity and equal opportunity as defined by the University of California Diversity Statement (adopted by the Assembly of the Academic Senate on May 10, 2006). Such a review includes but is not limited to an examination of enrollment, retention, and student satisfaction/campus engagement data.
  3. Advise the Chancellor on behalf of the Academic Senate regarding the allocation of student registration fees and recommendations for the enhancement of student diversity and equal opportunity.
  4. Appoint ad hoc Grievance Panels to hear student grievances which pertain to matters under the authority of the Academic Senate and, where such grievances are found to be justified, the Panel shall determine appropriate means of redress. Hearings by the Grievance Panel and related procedures are to be conducted in accordance with Appendix II. Grievance Panels shall consist of three voting members of the Academic Senate, at least one of whom is a member of the CTLSE; this member shall be chair of the Panel.

On Intramural and Intercollegiate Athletics:

  1. Review and report to the Chancellor and the Irvine Division on issues of significance regarding the UC Irvine intramural and intercollegiate athletics program.

Undergraduate Representatives: Shireen Gavary, Jun Jang

Website: https://senate.uci.edu/committees/councils/council-on-teaching-learning-student-experience-ctlse/

The duties of the Board on Undergraduate Scholarships, Honors, & Financial Aid (BUSHFA) include to:

  1. Recommend to the President, through the Chancellor, the awarding of scholarships according to the terms of the various conditions set forth and subject to such other conditions as the Irvine Divisional Senate Assembly may prescribe. In making its recommendations, the Board will take into account diversity.
  2. Make recommendations to the President through the Chancellor, to the Irvine Division, or to the Academic Senate, or to the Vice Chancellor of Student Affairs regarding the policies of the University on scholarships, honors, and financial aid. In making its recommendations, the Board will take into account diversity.

Undergraduate Representative: Adhiti Chandramohan

Website: https://senate.uci.edu/committees/boards/undergraduate-scholarships-honors-financial-aids-board-on-bushfa/

The duties of the Campuswide Honors Collegium Board (CHCB) include to:

  1. Determine admission to the Collegium and the policies of admission, within adopted guidelines;
  2. Certify graduation from the Collegium and determine policies relating to graduation;
  3. Approve courses and instructors for lower- and upper-division courses in the Campuswide Honors Collegium curriculum, and determine the policies for same, within adopted guidelines;
  4. Advise the chief administrator of the Campuswide Honors Collegium concerning the academic advising of students in the Collegium or enrolled in its courses, recruitment of such students, extracurricular opportunities and academic prerequisites (such as housing and library privileges) for Campuswide Honors Collegium students.

Undergraduate Representative: Adhiti Chandramohan

Website: https://senate.uci.edu/committees/boards/campuswide-honors-collegium-board-chcb/

Credit: https://senate.uci.edu/uci-academic-senate-manual/

Join AAVP!

Interested in getting involved with the Office of the Academic Affairs Vice President? Check out our open positions below!
Frequently asked Questions (FAQs) answered below. 

There are no open applications for the Office of the Academic Affairs Vice President at this time. To see a list of all open applications for ASUCI, please check out our Open Positions page (About --> Open Positions).